A Step-by-Step Guide to Adding Captions to Images in Google Docs


Google Docs is a powerful tool for creating and editing documents online. One useful feature it offers is the ability to add captions to images, which can enhance the overall readability and understanding of your document. In this step-by-step guide, we will walk you through the process of adding captions to images in Google Docs, ensuring that your document is both visually appealing and informative.

Step 1: Inserting an Image

To begin, open your Google Docs document and navigate to the location where you want to insert an image. Click on the “Insert” tab in the menu bar, and then select “Image” from the dropdown menu. Choose the source of your image – it could be from your computer, Google Drive, or even a URL. Once you have selected the image, click “Insert” to add it to your document.

Step 2: Formatting the Image

After inserting the image, you may need to format it to fit the desired style and placement. To do this, click on the image and use the toolbar that appears above it to adjust the size, alignment, and other visual settings. Take your time to position the image appropriately, ensuring that it doesn’t disrupt the flow of your document.

Step 3: Adding a Caption

To add a caption to the image, go to the “Insert” tab again and this time, select “Drawing.” In the drawing window that opens, click on the “Text Box” icon, which looks like a capital ‘T’ with a square around it. Click and drag on the canvas to create a text box near the image. Once the text box appears, type in your desired caption.

Step 4: Formatting the Caption

Upon entering the caption, you can format it similarly to any other text in Google Docs. Use the toolbar to adjust the font style, size, color, and other formatting options. You can also align the caption to the left, center, or right of the text box to suit your preference.

Step 5: Positioning the Caption

To ensure the caption stays with the image, you need to position the text box correctly. Click and hold the edges of the text box to resize it if needed. Drag and drop the text box to a location just below the image, so it appears connected to the image and not floating elsewhere in the document.

Step 6: Anchoring the Caption

By default, the caption is not anchored to the image, meaning it may shift position when you edit the document. To prevent this, select both the image and the caption text box. Then, click on the “Drawing” tab and choose “Group” from the dropdown menu. This will group the image and caption together, anchoring them as a single unit.

Step 7: Editing or Deleting the Caption

If you want to edit or delete the caption at any point, simply click on the grouped image and caption. The text box will reappear, allowing you to make changes or remove the caption entirely. Remember to group the elements again if you edit the caption to ensure they stay connected.

Step 8: Viewing and Sharing

Once you have added captions to your images, you can easily view and share your document with others. Google Docs allows you to collaborate in real-time, making it an ideal platform for teamwork and sharing information.


Adding captions to images in Google Docs helps improve the overall readability and comprehension of your documents. By following this step-by-step guide, you can easily include informative captions that enhance the impact of your visual content. With proper formatting, positioning, and anchoring, your captions will stay connected to their respective images, even as you edit your document. Start incorporating captions into your Google Docs today and take your documents to the next level!